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What You Need to Know Before Booking An International Business Trip

What You Need to Know Before Booking An International Business Trip

What You Need to Know Before Booking An International Business Trip

So you’re booking an international business trip? Have you done everything you need to do to plan properly?

Booking an international business trip can be complicated. It requires you to take some time to plan and prepare, at least more than domestic trips do. .That’s because there are more factors involved in international business travel than business trips taken closer to home. Here are some of the things that you will need to think about before you book your next international business trip.

Don’t Forget Travel Insurance

Travel insurance is a must whenever you book an international business trip. It will protect you in the event that something goes wrong – for example if your luggage is stolen, or you need medical treatment.

There are many different types of travel insurance you can purchase. Some policies will be more suitable for your trip than others, so make sure to read the fine print before you buy anything.  That way, you know you will be covered no matter what problems may arise. Business travel usually means that you will be traveling with your laptop and smartphone.  Always check that your policy offers adequate coverage if these items are lost, damaged or stolen.

Check Your Passport

Before you go – make sure that you have at least six months until your passport expires. Also, your passport should have a minimum of two to four blank pages inside, as sometimes countries will not let you in otherwise. If you need to get a new passport before you travel internationally, this is a process that needs to begin as soon as possible so that you have time before you leave.

It is a good idea to make a photocopy of your passport that you can keep with you in case something goes wrong. The night before your trip, put your passport in an obvious place so that you will not forget it when you leave for the airport.

Don You Need a Visa?

Find out whether or not you will need a visitor or business traveler visa for the country you will be traveling to. In some countries, you can get visas on arrival. Others require you to apply for them in advance.

In some situations, there may be special requirements for the visa, such as having a letter from a sponsor. It is important to be aware of this and plan for it ahead of time so that you can sort it out before your trip.

How to Get Cash

You’ll need spending money when you are at your destination, so it is important to figure out how you will get that money. Usually ATMs are the most convenient way, but your bank might charge steep fees every time you use an ATM abroad.

You can take out a large amount of cash at the airport ATM, so that you only have to pay the fee ones, but it is not a good idea to be carrying a huge sum of cash around. The better option is to switch to a checking account that will reimburse you for ATM fees overseas. You can also look for a credit card that you can use overseas that does not charge a foreign transaction fee.

Understand International Business Etiquette

What’s the appropriate way to greet someone you meet at a conference? Should you bow or shake hands? It is appropriate to call others by their first name, or are only last names used in the workplace? When conducting a meeting over lunch, should you offer to pay the bill or would that be a social faux pas? Are you expected to socialize with the people who you are working with after business is over? What topics of conversation are appropriate and which are taboo?

Business etiquette is different in every country that you travel to, so do some research beforehand to find out what is appropriate in the particular destination you are traveling to. You don’t want to accidentally make a fool of yourself or insult someone unintentionally by doing something that is culturally insensitive.

Keep in mind that when you travel overseas for business, you are not only representing yourself but also your company  and your country. You are an ambassador and should act accordingly.

Can You Combine Business With Pleasure?

What if you could travel to a destination for a business meeting and a conference, then stay for an extra few days to enjoy the city as a tourist? “Bleisure” trips are on the rise, where travelers mix their business trips with leisure time, allowing you to transform a business trip to a mini-getaway. You could even consider using your frequent flyer miles to bring your family or friends along with you to enjoy the extended part of your trip.

It’s pretty simple to do, just negotiate for your company to move your return flight to a Sunday evening rather than a Friday afternoon, for example. Then pay for the extra couple of nights at a hotel and spend the weekend exploring! You could also stay the weekend before your business trip, so that you can be over jet lag and fully oriented by the time you are in business meetings.

When doing this, it is a good idea to plan something in advance such as tickets to a show, a walking tour or museums tickets so that you have something fun to do on your short visit. You can do some research online to find out what will be happening while you are in town.

What Electrical Adapters Do You Need?

When booking an international business trip, you’ll need to stay connected and get work done. This requires you to charge your mobile phone and laptop. In order to do so without a hitch, make sure that you have the correct electrical adaptor for the country you are heading to.

Some hotels provide them, but this is not a guarantee. It is always better to be prepared. Whatever you decide to bring yourself, make sure it is the right voltage so you don’t damage your hardware and have to purchase something while away. Electronics can be expensive and may not work outside of the country you’re in at the time.

A Travel Planner Can Make Things Easier

A professional travel management agency such as Travelers Q can help you plan your next international business trip with ease! They have experience managing and planning event travel for groups of all sizes and even offer personal service and guidance.


Travelers Q is an event travel management company with years of experience arranging large corporate group travel, event travel, and much more. They help event planners negotiate the lowest prices, find the best travel accommodations, and meet client needs seamlessly, and for less! Some of the services they offer include group travel bookings, registration management, and on-site support.

To find out more about their travel and event-related services, visit www.travelersq.com or give them a call at (302) 660-3680. After all, having a team of experts on your side is always a good idea.

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