REQUEST FOR PROPOSAL

Request For Proposal

"*" indicates required fields

Step 1 of 8 - Information

Name*

First Last

Email*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone Number*

Date of Birth

Month

Day

Year

Final Decision Maker*

Yes

Name*

First Last

Email*

Phone*

Hidden

Date of birth*

Trip Details

Are you interested in finding out more about our corporate travel program?*

Yes

Preferred Method Of Contact*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Group Reservation*

Yes

(For 10 or more travelers)

Number of Attendees*

Budget Per Person (excluding airfare)*

Payment Preference*

Base Requirements

Accommodations Required?*

Yes

Transportation Required?*

Yes

Transport Services*

Air Fare

Car Rental

Private Transfers

Train

Tours And Activities Required?*

Yes

Luxury Services Required?*

Yes

Luxury Services Options

Dining Out

Spa

Stylist

Concierge Services

Travel Assistant

Nanny Services

Chef

Administrative Staff

Private Charter (air)

Luxury Airport Transfer

Butler

Tailor

Special Accommodations Required (ADA)?*

Yes

Special Accommodations Details*

Please provide details for special accommodations

Traveler 1

Are you a participant in this request?*

Yes

(by indicating no, you are booking on behalf of someone else)

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Services Required For Traveler 1

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify

Add another traveler?*

Yes

Traveler 2

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 2

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 3

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 3

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 4

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 4

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 5

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 5

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 6

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 6

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 7

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 7

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 8

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 8

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 9

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 9

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Add another traveler?*

Yes

Traveler 10

Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region Country

Phone*

Email*

Date of Birth*

Travel Start Date*

MM slash DD slash YYYY

Travel End Date*

MM slash DD slash YYYY

Origin Departure Airport*

Return Airport*

Travel Destinations

Fill out for multiple travel destinations and include dates for each.

Services Required For Traveler 10

Accommodations

Flights

Car Rental

Airport Transfer

Tour

Travel Insurance

Concierge Services

Other

Please Specify*

Number of Rooms Needed Per Night*

Hotel Type*

Standard Hotel All-Inclusive

Home Rental (leisure)

Home Rental (corporate)

Residence Hotel (Residence Inn, TownSuites, etc)

Luxury Hotel

House Boat

Resort

Business Hotel

Adults Only

Pet Friendly

Family Friendly

Nightlife Focused

Hostel

Couples/Romance

Other

(only select multiple if needs change based on location)

Please Specify*

Room Type*

Single

Double

Single with rollaway

Double with rollaway

Single Suite

Double Suite

One Bedroom

Two Bedroom

Other

(only select multiple if multiple rooms are required)

Single Qty*

Double Qty*

Single with rollaway Qty*

Double with rollaway Qty*

Residence Hotel Qty*

Single Suite Qty*

Double Suite Qty*

One Bedroom Qty*

Two Bedroom Qty*

Please Specify*

Other Qty*

Primary Consideration in Selection*

Cost

Location

Amenities

STAR Ratings

Reviews

Room Type

Business Options

Brand Perference*

Hyatt

Four Seasons Hotels & Resorts

Accor

Best Western International

Jin Jiang International

Marriott International

Hilton Worldwide

Intercontinental Hotels Group

Choice Hotels International Inc

Wyndham Hotel Group

Other

Please Specify*

Special Considerations

(multiple types of accommodations, number of rooms vary per night, special guests requests, etc)

Car Rental*

Yes

Number of Vehicles*

Rental Days*

Car Type*

Please Specify*

Alternative Transportation

Train

Inner-City/Connecting City Private Transfer

Inner-City/Connecting City Public Transfer

None Needed (share ride options ie Uber/Lyft)

Boat

Unsure, please include options as required based on budget

Cruise

Trolly

Ski-Lift

Other

Please Specify*

Are you interested in our event travel management program?*

Yes

(Businesses, Event Planners or any entity that hosts multiple events throughout the year qualifies)

Event Name*

Event Type

Venue Type*

Attendees Per Day*

Total Meeting Space (Sq. Footage)*

Meeting Rooms Required*

Largest Meeting Space (Sq. Footage)*

Total Budget

Start Date*

MM slash DD slash YYYY

End Date*

MM slash DD slash YYYY

Locations Considered*

Start and End Time (if it varies per day, please specify)*

Additional Considerations (colors, theme, etc)

Please Specify*

Tour Types*

A La Carte

Escorted Packaged (pre-selected hotels, full itinerary - will void accommodation selection)

Self Guided

Helicopter

Safari

River Cruise

City

Nature

Adventure

Photography

Art

Culture

History

Music

Entertainment

Nightlife

Food

Humanitarian

Other

Please Specify*

Number of Participants*

Are These Options Accounted for in the Budget?*

Yes

Budget For Tours*

Organization*

Organization Type*

Please Specify*

Employees*

1-50

51-100

101-300

301-500

501-1000

1000+

Does the Organization Host Events?*

Yes

Average Attendees Per Event*

1-50

51-100

101-300

301-500

501-1000

1000+

Events Per Year*

Average Room Nights Per Event*

Single Day Events*

Multi-Day Events*

Average Number of Flights Per Month*

1-50

51-100

101-300

301-500

501-1000

1000+

Average Number of Hotel Nights Per Month*

1-50

51-100

101-300

301-500

501-1000

1000+

Average Travel Planning Time*

Travel SOP Established?*

Yes

Company Card for Employee Travel?*

Yes

Corporate Travel Accounts Established?*

Yes

Do you offer incentive travel?*

Yes

Accounting Department Contact Information*

Invoicing Preference*

Find Out More

Dedicated Corporate Event Planner

Corporate Accounts

Exclusive Travel Agreement

Account Travel Manager

Private Charters

Travel SOP

Corporate Booking Solutions (self-service)

Corporate Travel Cards

Deposits

Hidden

Options

Hidden

Hotel Option 1

Room Choice One

Room Choice Two

Hidden

Hotel Option 2

Room Choice One

Room Choice Two

Hidden

Hotel Option 3

Room Choice One

Room Choice Two

Hidden

Comments

Hidden

Credit Card

Deposit*

Price:

Non-refundable deposit applied to your reservation at the time of booking.

I agree with the terms of the deposit*

Yes

Credit Card

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REQUEST FOR PROPOSAL